AssetTrackly is the only IT asset platform that ties hardware straight to grant funding, so budget vs. spend and funder closeout reports are ready before your audit ever shows up.
Free plan covers up to 50 assets and 2 grants. Upgrade anytime.
They'll tell you who has the laptop. None of them know it was paid for by a grant with a deadline attached.
Track serial numbers and assignments. Have no concept of a grant, a budget line, or a funding period.
Manual matching of purchase orders to serial numbers to budget lines, redone by hand every reporting cycle.
Every asset can be tagged to a grant at intake. Spend vs. budget updates live. Closeout reports generate in one click.
Grants, tagged assets, and donations live in the same system as your device inventory — not a spreadsheet bolted on the side.
Attach any laptop, tablet, or piece of network gear to a grant the moment it's deployed — full audit trail included.
Every purchase and donation updates the budget bar in real time. Know what's left before a grant period closes, not after.
Generate a funder-ready report matching serials and cost to budget lines — suitable for CARES Act, Title IV-A, E-Rate, and foundation reporting.
Log cash and in-kind gifts against a grant or general fund, and roll donated hardware straight into your asset ledger.
Model funding years that don't match your fiscal calendar — E-Rate years, multi-year grants, and mid-year supplements.
Every tag, transfer, and dollar is timestamped and attributed. When a program officer asks for backup, you export it.
The same three steps repeat for every grant, so your team learns it once and reuses it every funding cycle.
At intake or deployment, attach the asset to a grant, budget line, and department. Seconds, and the only manual step.
Purchases, transfers, repairs, and donations flow into the same ledger, so the budget bar is always current.
One click produces a funder-formatted report with every asset, serial, and dollar matched to its budget line.
Grant tracking sits on top of everything you'd expect from a modern asset management system.
Deploy, return, repair, loan, and retire — every state change logged with who, when, and why.
IT, finance, and program staff each see exactly what they need — nothing they don't.
Migrate from a spreadsheet in minutes, and export any view for board reports or auditors.
Built by a nonprofit IT professional who spent too many closeout seasons matching invoices to serial numbers by hand — so you don't have to.
Every plan includes grant tracking. Upgrade as your asset count and reporting needs grow.
For small orgs getting started with structured tracking.
For a single program with a handful of active grants.
For orgs managing multiple funders and departments.
For networks of sites, districts, or multi-entity nonprofits.
Generic ITAM tools track who has a device and its warranty status. None of them have a native concept of a grant, a budget line, or a funding period — so grant-funded orgs end up reconciling spend in spreadsheets anyway. AssetTrackly's grants, tagged assets, and donations live in the same database as your asset records, so the reconciliation is automatic.
The closeout report is a clean, professional format that covers what funders consistently ask for: every asset with serial number, purchase date and cost, other grant expenses with receipts referenced, and budget vs. actual totals — with signature lines for approval. It works for CARES Act, Title IV-A, E-Rate, and foundation reporting. Enterprise plans can brand it with their own logo, letterhead, colors, and signature titles.
Yes. The donations module logs cash and in-kind gifts, and donated devices can be assigned a fair-market value and rolled directly into your asset ledger and grant reporting.
Nothing is deleted or locked. Upgrading simply raises your asset and grant limits — your existing records, tags, and history carry over exactly as they are.
These prices are already built around nonprofit and school budgets. For districts or multi-site networks, Enterprise pricing is scoped to your entity count — reach out and we'll put together a quote.
Start free with up to 50 assets and two grants — no credit card required.